Patient Advocate Programs at the ASCO Annual Meeting

2018 ASCO ® Annual Meeting; Delivering Discoveries: Expanding the reach of precision medicine

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The Annual Meeting of the American Society of Clinical Oncology will be held June 1-5, 2018 at McCormick Place in Chicago, Illinois. The Meeting is a forum for cutting edge scientific and educational developments in oncology. It is a platform for the release of thousands of scientific abstracts-highly anticipated research news for many people, including patients, survivors, caregivers, and the general public. The theme for the meeting is "Delivering Discoveries: Expanding the Reach of Precision Medicine."

Following is a brief overview of the opportunities available to patient advocates. We encourage you to share this information with any colleagues who may be involved in planning your organization's participation in the ASCO Annual Meeting.

The Conquer Cancer Foundation Patient Advocate Scholarship Program

The application period for the 2018 ASCO Annual Meeting is now closed.

The Conquer Cancer Foundation Patient Advocate Scholarship Program provides scholarships for patient advocates to attend ASCO-sponsored Symposia and the ASCO Annual Meeting to learn of important advances in their areas of interest. Scholarships help cover travel, hotel, and registration expenses and are based primarily on financial need, advocacy experience, and current advocacy activities and involvement. Find more information here.

ASCO-Sponsored Patient Advocacy Booth

The ASCO-Sponsored Patient Advocacy Booth is designed to give not-for-profit patient advocacy organizations an opportunity to promote their resources and services to the professional oncology community. This booth, which includes 32 patient advocacy organizations, provides a venue where participants can display materials and where patient advocates can meet, interact, and exchange information with meeting attendees. Organizations exhibiting in the ASCO- Sponsored Patient Advocacy Booth receive two complimentary session access passes that their exhibit staff may use to attend the non-ticketed meeting sessions. These passes may be picked up onsite, in the Patient Advocate Lounge, Room S402 of McCormick Place. Exhibit applications are now closed.

Individual Patient Advocacy Booths

Individual exhibit booths, also near the front of the Oncology Professionals Hall, are available to patient advocacy organizations at a reduced rate and granted on a first come-first served basis, based on eligibility criteria. Organizations exhibiting in an individual patient advocacy booth receive two complimentary session access passes that their exhibit staff may use to attend the non-ticketed meeting sessions. These passes may be picked up onsite, in the Patient Advocate Lounge, Room S402 of McCormick Place. To inquire about an individual booth, please contact [email protected].

Reduced Registration Rate for Patient Advocates (for non-exhibitors)

Patient advocates may register to attend the 2018 Annual Meeting at a reduced rate. There is no onsite approval for the patient advocate rate. Each individual must be approved by ASCO staff in order to register at this reduced rate. Those that are approved will receive a registration code and instructions.  Registration rates, deadlines, criteria, and instructions are available on the Patient Advocate Information section of the ASCO Annual Meeting website.

Patient advocate registration includes:

  • Access to all Educational Sessions and Scientific Sessions

  • Access to Poster Sessions

  • Ability to purchase a Ticketed Session package (Ticketed Sessions include the limited attendance Meet the Professor Sessions and Clinical Problems in Oncology Sessions)

  • Access to the Attendee Resource Center

  • Access to Annual Meeting Videos and Slides Bundle

  • Entrance to the Oncology Professionals Hall

  • Access to the Patient Advocate Lounge, Room S402

  • Downloadable Meeting Materials: Educational Book, Proceedings Part I, Annual Meeting Program, and ASCO Daily News including Annual Meeting Proceedings Part II

ASCO President's Reception

Registered patient advocates are invited to attend the ASCO President's Reception from 7 to 10 PM on Sunday, June 3 at the Museum of Science and Industry, in Chicago , IL.  Invitations will be sent in May 2018. For those exhibiting on behalf of a patient advocacy or non-profit organization, we are able to accommodate up to 2 representatives per organization.

Patient Advocate Lounge – Room S402, McCormick Place

The Patient Advocate Lounge serves as a home base where advocates can gather in a relaxed environment to take a break, utilize the computer terminals, network with others, and peruse ASCO patient information materials. Continental breakfast is available each morning and lunch is available on Saturday, Sunday, and Monday. Advocates can obtain patient advocate ribbons and cancer survivor ribbons in the Lounge. And exhibitors may pick up complimentary session access passes in the Lounge. The Patient Advocate Lounge is Room S402 at McCormick Place and is open during the following hours:

Friday, June 1                  12:30 PM to 6:15 PM

Saturday, June 2              7:30 AM to 6:15 PM

Sunday, June 3                7:30 AM to 6:15 PM

Monday, June 4               7:30 AM to 5:00 PM

Tuesday, June 5               7:30 AM to 10:30 AM

Annual Meeting Videos and Slides Bundle

Unable to attend ASCO Annual Meeting? You may want to consider a subscription to the Annual Meeting Videos and Slides Bundle. This product is for people who do not attend the meeting and would like access to the meeting presentations. A discounted rate is available for patients, survivors, caregivers, and advocates, so please contact [email protected] if you are interested in purchasing this product.

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